Effortless Key Tracking & Management
OurProperty’s Key Register simplifies key management with automated tracking, reminders, and real-time visibility, ensuring you never lose track of keys again.
Key Control with Automated Smarts
Simplify the key collection and return process with bulk management, automatic reminders and the ability to track all key movements in real-time.
Automated Key Log
Easily track all keys for every property managed, with automatic logging of key collection and return details. Key management can also be handled on the go through the PM Inspect App for added convenience.
Customisable Key Collection & Return
Set up new collections, view the status of collected keys, and receive automatic reminders for overdue key returns. Optional photo upload required for key collection and return for added security.
Scheduled Viewings Linked to Key Management
Property inspections, viewings, smoke alarm checks and maintenance jobs requiring key pickup will automatically generate a key collection entry. These appear in the ‘To Be Collected’ and ‘Collected’ lists, ensuring a streamlined and trackable process.
Key Status Dashboard
Instantly view the status of all keys, including Out/In, To Be Collected, Collected, Overdue, and those with the Tenant. The dashboard also highlights duplicated key numbers and properties without an assigned key number, ensuring complete key management oversight.
Automated Notifications & Reminders
Property managers and key holders receive SMS reminders for key return due dates, with overdue key notifications sent automatically.
Bulk Collect & Return
Save time with the ability to bulk collect and return keys, directly from the Key Register page, for multiple properties at once.
One Subscription. No more integration.
Run your entire property management business from one platform. OurProperty replaces the need for multiple systems and costly add-ons, giving you everything you need under a single subscription.
Kate Smith Property
Kate Smith
Principal/Director
“With OurProperty, tasks that used to take hours now happen in the background, freeing up valuable time for the team.”
FAQs
Keys are logged automatically in the Key Register, and you can view the status of each key (e.g., To Be Collected, Collected, Overdue) at any time.
OurProperty sends automated SMS reminders for key return dates and overdue notifications, ensuring no key is forgotten.
Key collection entries are automatically generated for scheduled viewings, property inspections, smoke alarm checks and maintenance jobs requiring key pickup. These entries will automatically appear in the ‘To Be Collected’ and ‘Collected’ lists based on their status, ensuring seamless tracking.
Yes, you can select multiple properties to bulk collect or return keys, streamlining the process for busy property managers.
You can view the status of all keys: Out/In, To Be Collected, Collected, Overdue, those with Tenant and more. These can be filtered or downloaded for easier management.
You can optionally require a photo to be uploaded when collecting or returning keys, which will remain stored in the key log history book, ensuring clear accountability and security.
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