Streamline Tenant Vetting and Reduce Risk
Tenant screening is essential to placing quality tenants in your landlords’ properties. With OurProperty, the process is automated, efficient, and reliable. From gathering details to vetting against national databases, it’s all handled with ease—saving time and enhancing decision-making.
Automating the Tenant Screening Process
OurProperty automates the entire tenant screening journey—from auto-populating application data to running NTD and reference checks. The system assesses suitability using a 1-5 star rating, sends the application to the landlord for approval, and even adds the approved tenant to the lease agreement, all with minimal effort on your part.
Comprehensive application details
Prospective tenants enter all essential details, including personal information, rental history, income, references and more. The more fields filled out, the better the score.
National Tenancy Database (NTD) integration
Perform tenancy checks directly within the platform. Costs are automatically charged when initiated by the agency, simplifying compliance.
Smart application triaging
Applications are automatically ranked based on key criteria like rent-to-income ratio, lease terms and references, making it easy to identify the best tenants quickly.
Custom ranking & categorisation
Rank and categorise applicants manually, allowing you to track and assess tenants according to pre-set statuses, helping you make the best decisions for your landlords.
Automated reference checks
OurProperty automatically requests employment, rental, and personal references (based on your settings) upon application submission, saving time and ensuring thorough vetting.
Easy application review and approval
Approve applications in just a few clicks. Once approved, tenants are automatically added to a new or existing tenancy, making transitions seamless—whether it’s for a new lease, lease break, or transfer.
Kristie WishartChief Operating OfficerMallison Real Estate
“Before, we’d manually process applications, type out lease agreements, and enter tenant details into the system. Now, the platform now handles it all!”
No more integrations or subscriptions.
The only platform you’ll ever need for property management. Access OurProperty’s full suite of features with no recurring subscription fees—just pay for the consumables your agency uses.
FAQs
The 5-star rating system scores applicants based on the quality and quantity of the information provided. Applicants who complete more fields on their application, including opting for the NTD check, will receive a higher score, giving you a clearer picture of their suitability.
No, the national tenancy database check is optional and at the agency’s discretion. You can choose whether to require tenants to complete it. Additionally, you have the flexibility to decide where the charge for the check is directed.
Yes, you have the option to rank and categorise applicants manually based on preset statuses, allowing you to customise your review process.
Reference checks are sent digitally to referees or previous property managers, and their responses are automatically populated into OurProperty, saving you time and ensuring accurate information.
Once an application is approved, tenants are instantly added to a new or existing tenancy. Lease agreements are automatically generated for your review to be sent to successful applicants, as well as the optional to send utility connection information.
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