Payments Automated

Payments, without the daily reconciliation

Payments sits at the centre of property management.

It is where rent is collected, funds are allocated, invoices are paid and owners are disbursed.

It is also where errors, delays and compliance risk show up fastest.

What managing payments usually involves

Even with systems in place, a large part of the process is still manual or requires oversight.

This typically includes:

• Processing rent and invoice payments daily
• Receipting incoming funds
• Reconciling accounts and identifying discrepancies
• Managing disbursements to owners and creditors
• Handling bond collection and lodgements
• Entering and processing invoices for rates, utilities and insurance
• Issuing and receipting tenant water invoices
• Splitting disbursements across multiple owners or accounts
• Withholding funds for upcoming expenses
• Contacting owners when funds are insufficient
• Reprocessing failed payments or disbursements
• Responding to owner and tenant payment queries
• Preparing reports and statements
• Managing end-of-month and end-of-financial-year processes
• Supporting trust audits and maintaining compliance records

Each step requires accuracy.

But more importantly, each step requires time and attention.

What happens in OurProperty

Payments are not managed as a series of manual tasks.
They are handled as a continuous, automated process within the platform.

Rent collection and receipting

• Rent is collected through the platform based on tenant payment setup
• Funds are receipted automatically as they are received
• There are no unidentified payments to manually resolve

Daily reconciliation

• Reconciliation occurs automatically throughout the day
• Transactions are matched in real time
• Adjustments and manual intervention are minimised

Disbursements and payments

• Owner and creditor disbursements are processed automatically
• Disbursement timing is based on predefined preferences
• Funds are split and allocated according to ownership structures

Invoice processing and bill payments

• Invoices are received and created within the platform
• Bills are matched to the correct property and expense
• Payments are scheduled and processed without re-entry

Withholding and forecasting

• Funds are withheld for upcoming expenses such as rates or insurance
• Expected costs are accounted for in advance
• Owners are notified if additional funds are required

Reporting and statements

• Owner statements are generated automatically
• Reports are available in real time
• End-of-month processes are completed without manual effort

Everything is connected.

Nothing requires separate tracking or reconciliation outside the system.